ABSTRACT SUBMISSION

ONLINE ABSTRACT SUBMISSION IS OPEN!

Important Dates:

Submissions Open: 1st November 2019

Deadline for Submissions: 5th January 2020

Acceptance/Rejection Information: after 15th February

ABSTRACT SUBMISSION PROCESS FOR POSTERS

The 21st World Congress on Dental Traumatology will focus on various aspects of dental and oral trauma. Abstracts of posters must be submitted in advance for scrutiny by the Scientific Programme Committee to ensure they are suitable for presentation.

Abstracts should be directly related to dental trauma including prevention, prevalence, management, treatment and follow-up, as well as the educational elements of dental traumatology provided by dental schools and in continuing dental education programmes/courses.

Submission Process Rules:

  • Abstract submissions will be accepted from 1st November 2019 to midnight (GMT) on 5th January 2020.
  • All submissions must in the English language.
  • Authors are responsible for the correct spelling (use of symbols etc.) of the names and institutions of the authors and the accuracy of all abstract information and data.
  • The abstract must include appropriate credit to all contributing authors and their associated institutions.
  • All co-authors must agree to a statement that the abstract can be submitted for presentation.
  • Authors may co-author multiple submissions but present only ONE poster. The presenter must be identified at the time of submission.
  • The presenter must be registered for the conference for final acceptance of the abstract.

General Information:

There will be three types of posters:

Original scientific research

Educational research

Clinical

Each category of presentation and the associated abstract submission has specific and unique requirements, so please read the instructions carefully before submission. For example, abstracts for posters that cover Clinical Research (trials, outcome studies) should be submitted to the Original Scientific poster section and NOT to the Clinical poster section. The Clinical poster section is about case reports and clinical techniques. Studies reporting Educational research or innovation should specify this in their submission.

  • Changes cannot be made after the abstract (scientific research, educational research or clinical) has been submitted. Revisions can only occur when the abstract or clinical poster has been accepted and during the final editing phase.
  • Decisions on acceptance or rejection of submissions will be available after the 15th February 2020. Submitters will be notified by email as soon as practical after a decision has been made. Presentation details, such as, location, day, time and judging will also be available once these have been decided.
  • All abstract submissions will be peer-reviewed by the Scientific Programme Committee. Note: submissions will not be edited by the Committee.
  • Due to limited space in the scientific programme there is not an option for oral presentation. All presentations will be in poster format, except for a very limited number of presentations chosen for oral presentation by the scientific committee.
  • The poster sessions will be judged during specified times during which the presenter should be at their poster.
  • Abstracts will be available online.
  • Timetables for each poster session will be provided in advance of the congress for – Original Scientific Posters, Educational Posters and Clinical Posters.

Prizes:

  • There will be prizes awarded for the best posters in the three categories (original scientific, educational, clinical) as well as prizes for those presented orally.
  • Prizes will be awarded at the closing ceremony of the congress.
  • A monetary prize will be awarded for 1st prize in each of the 4 categories.
  • 2nd and 3rd prize winners will be given a certificate in each category.

ORIGINAL SCIENTIFIC AND EDUCATIONAL RESEARCH POSTERS

The Scientific Programme Committee is responsible for evaluating and selecting abstracts for the Original Scientific and Educational research poster presentations. Only those accepted will be invited to present an Original Scientific Research or Educational poster at the Congress. Following their initial submission, there will be no opportunity to modify these abstracts and resubmit them for further consideration. If the abstract does not comply with the guidance, is poorly written or information is missing, it will be rejected (see below)

Abstract Format:

Abstracts must NOT contain figures, tables, photographs or illustrations. Abstracts must be a maximum of 300 words and include the following sections:

  • Title
  • Authors
  • Presenter (in bold)
  • Institutions
  • Aim – (To evaluate, To analyse…..)
  • Materials and Methods – a concise description of the experimental design, the materials and methods used, and the statistical test(s) used
  • Results – results/ outcomes of the study including statistical analyses
  • Discussion – brief discussion of principles, relationships, and generalizations, implications of the research or practical applications.
  • Conclusions – briefly summarize the pertinent results without speculation
  • References (maximum 5)
  • Ethical approval, acknowledgements and/ or funding source (if applicable)

Poster Presentation:

All original scientific research posters will be assessed by 2-3 judges, who will ask questions at the allotted time to the nominated presenter/author (as indicated in the abstract). The nominated author must be in attendance for their allocated session. Posters MUST be portrait style. Size max 84 cm wide by 118 cm high (print size A0).

Oral presentations of Original Scientific or Educational posters:

A very limited number of high quality submissions will be selected by the Scientific Programme Committee, based on criteria developed by the Committee, to be presented orally at the conference. Following the reviewing process, the authors will be asked to present their work as an oral presentation. The oral presentations will be limited to 10 minutes plus 5 minutes discussion.

Rejection:Those abstracts rejected from the Original Scientific and Educational Research poster categories will not be considered for any other category. The Abstracts may be rejected for the following reasons;

  • The abstract is incomplete or poorly organized;
  • The abstract has substantial grammatical errors;
  • Information is missing (aim, methods, results, data and statistical analysis, discussion, conclusions);
  • The subject is not relevant or not considered as scientific or educational research;
  • Well-defined criteria are not omitted for evaluation of variables;
  • Poor choice of controls or no controls reported;
  • The method of obtaining data is not appropriate to the stated problem;
  • The conclusions are not supported by the results.

CLINICAL POSTERS

Abstracts for Clinical posters will be critically appraised by the Scientific Programme Committee. This section is reserved for case reports or clinical techniques – and NOT for clinical research.

Research projects including clinical trials, should NOT be submitted in this category but should be submitted in the Original Scientific Research category.

Abstract Format:

Abstracts must NOT contain figures, tables, photographs or illustrations. Abstracts must be a maximum of 300 words and include the following sections:

  • Title
  • Authors (Please note a blind review process is not being used for Clinical submissions)
  • Institutions
  • Aim(s) of the case or technique included in the poster
  • Case Presentation (for case report or case series) / Methodology (for clinical description of a technique/material)
  • Discussion
  • Conclusion & Clinical Relevance
  • References (maximum 5)

Clinical Poster Presentation:

All clinical posters will be assessed by 2-3 judges, who will ask questions at the assigned time to the nominated author/presenter (as indicated in the abstract). The nominated author must be in attendance for the session they are assigned. Posters MUST be portrait style. Size max 84 cm wide by 118 cm high (print size A0).

Rejection:

  • The abstract is incomplete or poorly organized;
  • The abstract has substantial grammatical errors;
  • Information is missing;
  • The conclusions are not supported;
  • The submission is not considered to have clinical relevance.